Secretary: Jim Keck made a motion to accept the minutes from the January 12, 1999 Board meeting, seconded by Jeff Reinhardt, for the motion 3, against 0, abstaining 0.
No additional mail since before the last Tech Committee meeting has been
received. Mail is being sent to me twice a month. We have filed the form, Application for
Delivery of Mail Through Agent with Mail Boxes Etc. (Copy on file.)
Board Member at Large: No report.
Chairman:
I was uncertain who was on the Tech Committee. I suggested we have some attendance requirements, as most volunteer organizations have them. Tech Committee
Members should show up for a minimal number of meetings for the sake of continuity.
Sybil leaving left one representative from San Diego.
Most board member objectives set in January are on track. I still have to form a
speakers' bureau to talk to various clubs about TASMA's function. I will be working to
get that going during the fourth quarter.
During the Southwestern Division Convention, we will be participating in the
coordination forum and will also participate in an information booth. We may do the
booth in conjunction with 220 SMA which will help us populate the booth. We will need
some handout information on TASMA's function and some membership applications for
the booth.
We need to encourage repeater owners to join TASMA.
Treasurer:
Jim Fortney distributed a list of the current membership and expired
memberships. The expired memberships were discussed. Jeff will prepare a letter to send
to the people on the expired membership list. The bank account balance as of May 28,
was $3,919.81. Current check book balance is $3,769.81. Expenses: Jim has funded Mail
Boxes Etc. $100.00 for forwarding postage and has advanced the Tech Committee
Secretary $50 to cover expenses. No outstanding bills. We need to determine what are
appropriate Tech Committee expenses so a budget can be developed. We should be
reimbursing any appropriate costs, in the past many of these expenses have been paid by
the individuals out of their pocket. Jim requested the TC Chair submit a proposed Budget
request.
Distributed a report of dues collected so far this year. Jim will regularly reconcile
deposits with dues collection. The Treasurer's first quarter report was distributed and
approved. There has been minimal dues collection.
Jim has been attempting to put together a budget. A proposed sample budget was
passed out. Jane made a motion that we produce a formal budget, seconded by Jim Keck,
for the motion 3, against 0, abstaining 0. Allowable Coordination Board expenses were
discussed, IE milage (.11 per mile), paper, reproduction costs, postage, telephone
expenses, etc. This item will be discussed further in new business.
1. Presence at the Southwestern Division Convention: TASMA & 220 SMA will share a table at the SWD Convention. We will need the help of the general membership to help
man the booth. Jeff would like each board member to take a turn working the table. Jeff
will come up with a brochure about TASMA and graphics for the booth. A motion was
made by Jim Fortney seconded by Jim Keck to allow the Chairman to spend up to
$200.00 on this project. For the motion 3, against 0, abstaining 0. We will coordinate
this effort with 220 SMA.
2. Coordinators Forum at the Southwestern Division Convention:
Jim Fortney has
attempted to contact the group putting on the convention, but he has had no answer if
there will be a Coordinators Forum at this convention. He is prepared if there is one. Jeff
will follow up on this issue.
3. Composition of the Tech Committee:
Chairman Jeff Reinhardt has: 1- established
minimal attendance requirements; 2- put recruitment information on the web site; 3-
included field operatives on the Tech Committee.
The Tech Committee Chairman was directed to form a Tech Committee Field
Representative body to assist in outlying areas and in special use applications. The Tech
Committee will be made up of two bodies, the sitting voting technical members that
attend all Tech Committee meetings, and the Tech Committee Field Representatives to
help in outlying areas. Jane made a motion to encourage the Tech Committee Chairman
to develop a body of Field Representatives, seconded by Jim Fortney; for the motion 3,
against 0, abstaining 0.
The Tech Committee Secretary should give the TASMA Secretary a current copy
of the TASMA repeater database as backup.
The Tech Committee Chairman would like to see a diverse group representing all
geographical areas and communities within the TASMA area.
4. Newsletter:
We need to publish a newsletter close to the date of the Southwestern Division Convention. Items that should be included are: a compilation of the Tech
Committee transactions that are newsworthy; summary minutes of this meeting; Tech
Committee members; our participation in Southwestern Division Convention and the
need for help; information on a special general meeting to nominate officers for next year
and on an annual meeting to vote in the new Board; information on the speakers' bureau;
the Chairman's column. Jim Keck gave the Treasurer addresses of ninety-seven clubs
within TASMA's jurisdiction. Complementary copies will go out to these clubs.
5. Next Board Meeting:
The next Board Meeting will tentatively be held on October 1, at the Southwestern Division Convention. Jeff will check to see what is available.There was an objection, the feeling was the general membership might not be able to attend.
6. Special General Meeting:
A special general meeting of TASMA members for the
purpose of nominating next year's board and covering other outstanding issues will be
held Friday, October 15, 1999. The Secretary will contact the Long Beach Yacht Club to
see if it is available.
7. Annual Meeting:
The Annual meeting will be held Saturday, December 4, 1999. The Secretary will contact the Long Beach Yacht Club to see if it is available. Alternate sites
for the meetings were discussed in case Long Beach Yacht Club is not available.
8. Letter to repeater owners:
Jeff presented a first draft of a letter that TASMA will be sending to all repeater owners encouraging them to join TASMA. There was an objection
to one of the paragraphs. Jeff will rework that paragraph and send the second draft to
members of the board via e-mail for approval. We will need to contact individual repeater
owners to update their records possibly with a CGI script on the Web site.
9. NFCC update:
No member of the Board was interested in running for NFCC office.
Jensen requested to have the general membership see the proposal that the board voted
for in January. It was Jeff's opinion, when the proposal did not pass, this association's
endorsement died with it at that time. We will post the content of the proposal on the web
page.
10. Dues Structure:
We will bring the current dues structure up before the general meeting. The current pro rata dues structure will cause a problem for the Treasurer at the end of the year. The dues would be due at the end of the year between terms making
tracking and posting very difficult. Jim Fortney made a motion to collect membership
dues on an annual basis irrespective of the calendar year, seconded by Jane. For the
motion 3, against 0, abstaining 0. The application for membership will be changed to
reflect this change. Jane and Jim will work on a revised application that will include the
members interests related to Amateur Radio.
11. Insurance:
TASMA's insurance has expired. Discussion on the pros and cons of
having insurance. Jane made a motion that the Treasurer purchase insurance, second Jim
Keck. For the motion 3, against 0, abstaining 0. Jim will contact the agent handling the
ARRL sponsored insurance to purchase it through them.
12. Web Page:
A brief discussion on the content and the administration of the web site
resulted in no changes to the current policy. The Webmistress will continue to put
information relevant to TASMA on the Web Page at the discretion of the board. It will
not link to TASMA information published anywhere outside of TASMA's control.
