TASMA

Two Meter Spectrum Management Association
358 South Main Street, #90 Orange, CA 92668

TASMA BOARD - ORGANIZATIONAL MEETING
Tuesday, January 12, 1999
Carrow's, Huntington Beach

The meeting was called to order at 7:20 P.M. at Carrow's in Huntington Beach. The attendees went around the room introducing themselves giving a short personal bio. Those in attendance were:

Chairman 		Jeff Reinhardt, AA6JR

Vice Chairman		Pat Finke, KC6ACL

Secretary		Jane Avnet KD6ODV

Treasurer		Jim Fortney, K6IYK

Board Member		Jim Keck, N6JIM

Chair Tech Comm.	Allan Avnet, AB6UB

Secty Tech Comm.	Sybil Allbright, W6GIC

Tech Comm. Member	Bill Smith, KB6MCU

• The Chairman did an assessment of TASMA where we are in terms of our mission(s). The 1999 board will continue to hold open meetings and will adhere to the Bylaws. Those present went around the room, the consensus was the 1998 board did an excellent job bringing stability to TASMA. We need to build on what they accomplished and work to increase the respect of the Ham community.
• The Board looked at the makeup of the Tech Committee. This year's board agreed with the decision of the 1998 board that no TASMA Board Member will be a member of the Tech Committee. The Board would like to see representation from each county that TASMA represents. The Secretary was instructed to put an application for the Tech Committee membership up on the web page. Format to be determined later. Tech Committee meetings will continue be open to the public and will meet the second Tuesday of the month at 7:00 P.M. Location to be determined. The board wants to find a gratis location that is centrally located.
• Transition from the 1998 Treasurer to the 1999 Treasurer went smoothly. There are no outstanding issues. TASMA has $3,273.31 in the new bank account that has no service charges.
• Transfer of records from the 1998 Secretary to the 1999 Secretary is not complete. The latest Bylaws, the November minutes, and the mail from June 1998 through December 1998 are still outstanding. The Secretary was directed to reconstruct the records as best she can. We may have to restate resolutions at a general meeting to get the records correct. The Treasurer will try to ensure our membership records are correct. The records, which were turned over to the Secretary in December, were distributed to the Treasurer and the Tech Committee Secretary. The new dues structure was discussed. Timing of the dues payments in the new dues structure is poor, it comes when the records of the organization are in transition between an old and new board. It will be considered at a later meeting.
• Transition from the 1998 Chairman to the 1999 Chairman also went smoothly. Policies and Procedures for 2-meter Coordination and Certification for the Tech Committee were given to the Chairman of the Tech Committee.
• The National Frequency Coordinating Council has come forward with a proposal to the FCC, to put in the FCC rules recognition of coordinating bodies. Currently the FCC doesn't do this. The deadline for this PRM is January 13. The board voted to cast votes in favor of submitting their six allotted votes on this matter. Vote 5 for, 0 against, 0 abstaining.
• Discussion to establish communications procedures among the officers followed. We need to have redundant files, the Tech Committee Secretary will send the Board Secretary copies of all Tech Committee correspondence to be filed in the archives. The Chairman and the Vice Chairman are to be copied on all other official communications. Board members should be careful of putting their title and TASMA's name on e-mail messages. Make sure these are only used for official TASMA business. The Secretary was instructed to make a letterhead for TASMA's communications. All interference complaints must be sent to the Tech Committee on the proper forms. An Interference Committee will be formed only when needed.
• Request by the NFCC President to have the name, address and e-mail of Vice Chair, Secretary and Coordinator of TASMA. The Chairman is the primary NFCC and the Treasurer is the secondary representative for TASMA to the NFCC.
• The attendees went around the room giving three or four management objectives for the coming year. Some of the goals are: TASMA must be dependable, have integrity, responsive and reactive making TASMA membership more desirable. Establish a speakers bureau to go out into the community to promote TASMA. The board will come up with a generic presentation package. Get the membership records up to date and publish members' names, call, city and expiration date on the web page. The Secretary will create a log of all incoming mail to be sent to all members of the board once a month. All members of the Tech Committee must be a member of TASMA. Publish the Newsletter quarterly. No politics!
• Bill Smith will come up with a method of computing repeater coverage. As an experiment, he will start with one or two repeaters using two computer programs and the ARRL Repeater book. He will bring the information to the next Tech Committee meeting.
• Discussed the areas that might require future study. One is the possibility of requiring PL. Look at the possibility of combining the membership and the repeater database to make mass mailings easier.
• There will be three general meetings in 1999 with a possibility of four if there is a need. The meetings will be held on the first Friday of the month as in the past.
• The Secretary was directed to have the mail box re-keyed because neither key is in the possession of the board. A letter should go to Mail Boxes Etcetera directing them when and how to forward our mail.
• Four people on the board or head of a committee are eligible to be on the NFCC coordinators re-mailer, those will be the Chairman, Vice Chairman, Tech Committee Chair and Board Member at Large.
• The Secretary was directed to apply for any refund connected with our permit imprint number account 430. Vote 5 for, 0 against, 0 abstaining.
• The question of liability insurance came up, our coverage etc. The Treasurer will establish a budget for 1999. The Tech Committee Secretary will provide the Secretary with an agenda for the February Tech Committee meeting to be published on the web page.

Meeting adjourned 10:08 P.M.
Respectfully submitted:
Jane Avnet, KD6ODV, Secretary