Board Members Present: Chairman: Joe Macera, KG6ECQ
Vice-Chairman: Pat Finke, KC6ACL
Treasurer: Mike Marin, WW6MM
Secretary: Ted Fukushima, N6ZZK
Board Member-at-Large: Howard Brown, KG6GI

Joe Macera (KG6ECQ) called the meeting to order at 1:10 p.m.

Reading and Approval of November's Board Minutes

Motion to approve the November Board minutes, as printed in the November Newsletter. Ms. Finke motioned. Mr. Brown second. (4-0-0)

Old Business:

1. Written appeal filed by Steve Mankowski (AD6XK) on interference claim filed by Miguel Ramirez (NH2R) against the AD6XK (145.440-) Sunset Ridge repeater: The chairman believed that Mr. Ramirez has withdrawn the complaint and that the Technical Committee has not made any decisions on the complaint. Mr. Mike Marin brought a letter from Mr. Ramirez stating that Mr. Ramirez was not notified about the Board meeting, but that he is withdrawing the complaint. Mr. Jim Fortney believed that there is no basis of an appeal since there was no action to appeal.

   Motion to reject the written appeal by Steve Mankowski (AD6XK) on interference claim filed by Miguel Ramirez due to withdrawal of original interference claim. Ms. Finke motioned. Mr. Brown second. (3-0-1) Mr. Marin abs.

New Business:

1. End-of-Year/Beginning-of-Year Administrative Items:
   • Mr. Bob Dengler will give the four crates of paper records to Mr. Andy Ormonde, 2003 TASMA Technical Committee Secretary.
   • Mr. Marin will give the TASMA Technical Committee Secretary records to Mr. Ormonde.
   • Mr. Howard Brown gave the TASMA Secretary records to Mr. Ted Fukushima at the December, 2002 General Meeting.
   • Mr. Fortney stated that the contract with Mail Boxes, Etc. (giving authorization for forwarding, etc.) need to be changed from his name to another. Mr. Brown will arrange to have the mail contract changed to his name. Mr. Brown will continue to receive the mail for 2003, log them in, scan the mail and convert them to pdf files for placement on the FTP server. All mail will continue to be forwarded to him.
   • Mr. Fortney asked about division of responsibilities. Four years ago, Mr. Fortney took on the responsibilities membership processing and financial processing since nobody else was doing it (membership dues checks up to a year old were not cashed). The By-Laws were changed so that the Database Manager was only responsible for the technical records and the Treasurer has the membership records. Mr. Fortney asked the Board to decided if the Treasurer will continue to do membership processing and financial processing or split it back to the Secretary. Mr. Fortney believes that a single person should handle both. Mr. Fortney also stated that whoever handles the membership records should also handle the TASMA reflector membership list since both are tied together. Mr. Marin stated that he will continue to maintain the membership records and handle the financial processing. Mr. Marin will also maintain the membership list on the TASMA website.
   • Mr. Fortney gave the election records and membership records from the December, 2002, General Meeting to Mr. Fukushima.
   • The California Non-profit Business Incorporation form is due. The form is submitted to the California’s Secretary of State every two years. A check for $20 is due with the filing. Mr. Ted Fukushima will file the form. Mr. Marin will send a check for $20 to Mr. Fukushima to cover the fees.
   • Mr. Fortney asked about the 2002 Secretary financial receipts. The $50 advance to the 2002 Secretary for expenses need to be reconciled. Receipts were submitted for 360 copies for the April meeting for $19.49 and for a receipt book and binder for $33.54. Pat suggested to write-off the expense and charge it has secretary expenses.
   • Motion to write-off $50 advance given to 2002 TASMA Secretary as expenses and to book it as secretary expenses in TASMA’s accounting book. Ms. Finke motioned. Mr. Marin second. (4-0-0)

2. Treasurer’s report:
   • Mr. Fortney gave a detailed final Treasurer’s Report with balance sheet and income statement.
   • Motion to accept 2003 Treasurer’s budget subject to update at the next Board meeting. Mr. Brown motion. Ms. Finke second. (4-0-0)
   • Liability insurance with ARRL.
     To maintain the insurance, an annual ARRL Affiliated Club report needs to be filed within sixty (60) days which can be done on-line. All Board members names will need to be updated. Mr. Fukushima will file with the ARRL.
   • The checking account at Mid-State Bank (Channel Island Bank/American Commercial Bank) needs to be changed. Mr. Fortney sent up the account as a volunteer association with the bank. An IRS tax number was never needed because the checking account was always under $25,000. The bank never changed any fees during this time. Mr. Marin asked Mr. Fortney to make the arrangements for changing the records with the same bank and handle everything by mail. Mr. Fortney will handle it, if the Board wishes. The Board approves.
   • Mr. Fortney had previous membership records (file folders) before 1997, dues records (by quarters) and old membership records.
   • Motion to dispose all dues records before January 1, 2000. Mr. Brown motioned. Mr. Marin second. (3-0-1) Ms. Finke abs.
   • All records, misc. supplies and rubber stamps will be given from Mr. Fortney to Mr. Marin.
3. Review and approval of proposed 2003 TASMA Budget:
   • Mr. Marin based a budget based on Mr. Fortney’s budget proposal from 2001. Mr. Fortney believed that income should be shifted more to the later quarter.
   • Mr. Brown believe that 40 to 50% of the membership will not renew. There were 238 members at the end 2002. Mr. Fortney believes that there should be a membership retention program.
   • Mr. Brown was concerned on the newsletter costs.
   • Mr. Macera thinks costs should be closer to $400 per newsletter.
   • Mr. Brown recommends $350, $350, $450 with other adjustments later.
   • Mr. Fortney believes that there are too much details is in the newsletter.
   • Mr. Macera would like to decrease the newsletter to 6 pages.
   • Mr. Fortney commented that incorporation fees should be reflected and bank fees may not occur.
   • Mr. Fortney was concerned about spending double the amount coming in.
   • A motion to accept budget subject to update at the next Board meeting was made by Mr. Brown. Ms. Finke seconded. The motion was past unanimously.
4. Confirmation of 2003 Technical Committee: Mr. Macera passed around statements by the Technical Committee candidates he is proposing.

   Ms. Finke questioned about Mr. Joe Provenza in the Technical Committee due to lack of participation in the past. Mr. Alex Groza will ask Mr. Provenza for full participation.

   Mr. Groza questioned about Mr. Matt Lichliter in the Technical Committee due to his age (17).

   Mr. Marin questioned about Mr. Andy Ormonde in the Technical Committee due to personal reasons.

   Mr. Marin is happy that most of 2002 Technical Committee will remained for 2003.

   It was decided to drop Mr. Provenza from the list submitted by Mr. Macera and make Mr. Provenza an advisor instead of a committee member.

   Motion to accept the following Technical Committee nominations:

   Alex Groza, WB6DTR, Chairman
   Andy Ormonde, KB6OPR, Secretary
   Matt Lichliter, W6KGB
   Howard Brown, KG6GI
   David Tello, KC6ZQR
   Scott Press, N6SAP
   Jim Eason, AD6IJ
   John Austin, K6RLV

   Ms. Finke motioned. Mr. Fukushima second. (2-0-2) Mr. Brown and Mr. Marin abs.

   Mr. Groza would like to get more participation in the Technical Committee with many issues to tackle. Mr. Groza has advisors in Imperial Co., San Diego, Mexico and Mr. Bob Dengler.

5. ARRL Submittal: Mr. Macera will ask for review by all the Board members and e-mail Mr. Brown with any objections. Mr. Brown will only allow official, factual information from the minutes of the Technical Committee before the database is changed. All approvals should be sent by Feb. 1st.
6. Internet Services: Mr. Fortney asked what the Board would like to do and the direction the Board would like to take. Mr. Macera would like Mr. Fortney to continue coordinating Internet Services. There was no objections from the Board. Mr. Fortney has volunteered to continue administrating the internet services.

   Mr. Macera would like Mr. Groza to direct Mr. Fortney on who would be on the Advisor/Tech Committee reflector and a Tech. Committee member reflector. Mr. Fortney will be working with Mr. Groza.

   Ms. Jane Avent will continue manage the web site. Mr. Macera will send a note to Ms. Avent. So, Ms. Avent knows to accept info from Mr. Macera, Mr. Fukushima (TASMA), Mr. Ormonde (Tech. Comm.), Mr. Fortney, Mr. Marin (membership) and Mr. Brown (Newsletter).

   On guidelines for reflector postings, Mr. Brown doesn’t like the "chat room" of the reflector. Mr. Macera was thinking of an announcement only reflector and newsgroup reflector. Mr. Macera asked Mr. Fortney to maintain the current policy that Mr. Fortney has been using over the last year. (Removal can be appealed to the Board.)

   Motion to change the TASMA membership reflector to an announcement-only reflector with posting only by the Board members. Mr. Brown motioned. Mr. Marin second. (2-2-0) Ms. Finke and Mr. Fukushima votes against the motion. Mr. Macera, Chairman, votes against the motion to break the tie. The motion fails.

   Motion to change the TASMA membership reflector to an announcement-only reflector with posting only by the Board members and a member of the Technical Committee and the creation of a Yahoo Group reflector, to be setup by Mr. Groza, which would be open to any person. Link from the TASMA web page to the Yahoo group and rebroadcast of the TASMA announcement-only reflector to the Yahoo group. Mr. Marin motioned. Mr. Brown second. (3-1-0) Ms. Finke vote against the motion.

7. 2003 TASMA Meetings: A special meeting will be called by the Chairman for Sunday, February 9, 2003, at 1:00 p.m. The meeting will be located at Mel’s Sewing Center in Anaheim (depending if Ms. Finke can gain permission to use the site). The purpose of the meeting will be to discuss the agenda items not covered at the January, 2003, Board meeting.

   The chairman discussed using Mel’s Sewing Center in Anaheim for the location of all the Board meeting in 2003.

   Motion to approve March 9, July 13, and November 9 as tentative TASMA Board meeting dates for 2003. Ms. Finke motioned. Mr. Marin second. (4-0-0)

8. Motion to adjourn the meeting.
   Mr. Brown motioned. Ms. Finke second. (4-0-0)
9. Summary of Motions
   1. Motion to approve the November Board minutes, as printed in the November Newsletter. Ms. Finke motioned. Mr. Brown second. (4-0-0)
   2. Motion to reject the written appeal by Steve Mankowski (AD6XK) on interference claim filed by Miguel Ramirez due to withdrawal of original interference claim. Ms. Finke motioned. Mr. Brown second. (3-0-1) Mr. Marin abs.
   3. Motion to write-off $50 advance given to 2002 TASMA Secretary as expenses and to book it as secretary expenses in TASMA’s accounting book. Ms. Finke motioned. Mr. Marin second. (4-0-0)
   4. Motion to dispose all dues records before January 1, 2000. Mr. Brown motioned. Mr. Marin second. (3-0-1) Ms. Finke abs.
   5. Motion to accept 2003 Treasurer’s budget subject to update at the next Board meeting. Mr. Brown motion. Ms. Finke second. (4-0-0)
   6. Motion to accept the following Technical Committee nominations: Alex Groza, WB6DTR, Chairman
      Andy Ormonde, KB6OPR, Secretary
      Matt Lichliter, W6KGB
      Howard Brown, KG6GI
      David Tello, KC6ZQR
      Scott Press, N6SAP
      Jim Eason, AD6IJ
      John Austin, K6RLV
      Ms. Finke motioned. Mr. Fukushima second. (2-0-2) Mr. Brown and Mr. Marin abs.
   7. Motion to change the TASMA membership reflector to an announcement-only reflector with posting only by the Board members. Mr. Brown motioned. Mr. Marin second. (2-2-0) Ms. Finke and Mr. Fukushima votes against the motion. Mr. Macera, Chairman, votes against the motion to break the tie.
   8. Motion to change the TASMA membership reflector to an announcement-only reflector with posting only by the Board members and a member of the Technical Committee and the creation of a Yahoo Group reflector, to be setup by Mr. Groza, which would be open to any person. Link from the TASMA web page to the Yahoo group and rebroadcast of the TASMA announcement-only reflector to the Yahoo group. Mr. Marin motioned. Mr. Brown second. (3-1-0) Ms. Finke vote against the motion.
   9. Motion to approve March 9, July 13, and November 9 as tentative TASMA Board meeting dates for 2003. Ms. Finke motioned. Mr. Marin second. (4-0-0)
   10. Motion to adjourn the meeting.
       Mr. Brown motioned. Ms. Finke second. (4-0-0)

   Ted Fukushima (N6ZZK)
   2003 TASMA Board Secretary
   e-mail n6zzk@arrl.net

   E-mail TASMA

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