Board Meeting 3 November 2001
Conrad's Restaurant, Pasadena, CA
NOTE: THESE MINUTES HAVE NOT BEEN APPROVED
Board Attendees:
Guest Attendee:
TASMA Chairman, Bob Dengler, called the meeting to order at approximately 9:39 PM at Conrad’s Restaurant in Pasadena, a quorum being present. The meeting was relocated when it was discovered that Marie Calendar’s Restaurant did not open until 11:00 AM. The agenda can be found at attachment 1 herein.
{NOTE: The results of votes noted herein in the form (x-y-z) denote (affirmative-negative-abstain) votes.}
Jim indicated that he has not received any cost input from the Technical Committee for the software that had been approved at earlier meetings. Bob indicated that he has not yet arrived at the point where he must purchase the products.
Upon motion by Jim Fortney (K6IYK), seconded by Howard Brown (KG6GI), the minutes were approved (3-0-0).
Jim noted that TASMA’s 2001 expenses are expected to be approximately $1000 more than the income due primarily to three factors:
The newsletter expense to date is currently greater than the planned amount for the entire year and is estimated likely exceed plan by nearly $300 by the end of the year. This is largely due to including the minutes of the meetings in the newsletters.
Due to a delay in paying for our mail service, we were billed for 19 months of mail service this year. This factor will smooth over time.
Upon motion by Howard Brown (KG6GI), seconded by Ted Fukushima (N6ZZK), the Treasurer’s report was approved (3-0-0).
These services have permitted the Web Site to be re-hosted on a consolidated server, provide for Reflector and Technical Committee Reflector services and provided for an electronic repository for correspondence and coordination data.
These costs include a one-time charge of $129 to provide 30 GB of long term storage space and an annual service cost of $240 for FTP file services, internet hosting and internet mail.
Upon motion by Howard Brown (KG6GI), seconded by Jim Fortney (K6IYK), these expenses were approved (3-0-0).
Upon motion by Ted Fukushima (N6ZZK), seconded by Howard Brown (KG6GI), the expenditure of $375 for the November newsletter was approved (3-0-0).
If there any bylaws changes, the ballot will need to be include these changes. The agenda was reviewed and an item for election of officers was added.
Jim indicated that her would like to establish an Internet Services Committee, which would be responsible for that maintenance of the TASMA internet services.
There was a discussion of the need to formalize the Spectrum Management Committee which at this time is a temporary committee appointed by the Chairman for the tenure of his term.
The change from the TC Process Log to the TC Summary Report was discussed which is intended to provide better clarity of the coordination status.
Jim Fortney advised that he will run for the position of 2002 Treasurer.
The inclusion of a proposed 2002 schedule was discussed. Jim pointed out that that the Reflector could also be used to convey the schedule information.
It was observed that no significant amount of topics had been eliminated so the cost estimate from paragraph 4 above would not be reduced.
It was decided to permit absentee ballots to be provided as a scanned attachment to an e-mail but no ballots would be accepted unless that contained a signature.
Procedurally, the Secretary will supervise the ballot counting. Randy will assist in tallying the counts. A tally form needs to be developed (Howard). Separate tallies of absent and present ballots are to be maintained.
A newsletter article discussing the election will need to be prepared (Howard).
The issue relates to the TC Secretary task to individually advising co-channel or adjacent channel operators of a pending and issued test coordination and proposes to use the TASMA Web site to convey this information in lieu of individual letters.
Jim pointed out that there should be value added for TASMA membership and we could use the TASMA reflector to distribute this information.
Howard proposed the following change to step B7 of the coordination procedure as documented on form RFC-05:
"In the event of a test or final coordination action, the TC Secretary will post a notification on the TASMA Reflector to be distributed via e-mail."
This change would be effective in January and would be advertised in the newsletter and discussed at the December meeting.
Upon motion by Howard Brown (KG6GI), seconded by Jim Fortney (KC6ACL), the proposal was approved (3-0-0).
Upon motion by Jim Fortney (K6IYK), seconded by Ted Fukushima (N6ZZK), the proposal was approved (3-0-0).
Upon motion by Howard Brown (KG6GI), seconded by Jim Fortney (KC6ACL), the proposal was approved (3-0-0).
The proposal is to create the (appointed) Position of Internet Service Manager and that this position be delegated to Jim Fortney until such an official position is incorporated into the Bylaws.
Upon motion by Jim Fortney (K6IYK), seconded by Ted Fukushima (N6ZZK), the proposal was approved (3-0-0).
Respectfully submitted,
Howard G. Brown (KG6GI)
2001 Secretary
{NOTE: The results of votes noted herein in the form (x-y-z) denote (affirmative-negative-abstain) votes.}
Attachment 1: TASMA Board Meeting Agenda
Attachment 2:
Attachment 3:
Attachment 4: (Not Included Herein)
Attachment 5
Proposal Concerning The Personal Notification To Co-Channel and Adjacent Channel Repeater Trustees - 3 November 2001
The tasks assigned to the TASMA Technical Committee Secretary are very labor intensive and, in my opinion, will make future staffing this position marginal. When I was doing this task, I estimate that I typically spent 40 hours/meeting documentation generation. Mike has estimated that at the current work level, he cannot support meetings any more frequently than once every 6 weeks.There were two areas that I found to be the most time consuming;
With regard to the second item, I think that the generation of a personal letter to each trustee of a co-channel and adjacent-channel repeater is excessive and un-necessary labor. In fact, it is likely that two letter might have to be generated; one to announce the consideration and a second to announce the award of a test coordination.
The Club has provided a comprehensive Web site available to all amateurs, whether or not they are members of TASMA. Currently we publish the agenda for every TC meeting and minutes of every meeting. I recommend that we add the summary of TC actions that Mike has recently generated to the Web site with an easy link to acquire the report.
I recommend that we, as a matter of policy, no longer provide individual letters to co-channel and adjacent channel operators but place the obligation on all repeaters operators to monitor the site for actions that might impact their operation.
I would estimate that this action might reduce the TC Secretary work load by up to 30 per cent.
Alternately, I suggest that we limit meeting of the Technical Committee to 6 times per year with a maximum of 5 new or revised coordinations to be considered per meeting (30 coordination actions per annum). Assuming that informing co-channel and adjacent-channel repeaters costs 2 hours per coordination, this will limit this component to 60 hours of work per annum (2 days work/meeting)
Howard G. Brown
2001 Secretary
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