TASMA Chairman, Bob Dengler called the meeting to order at 10:20 at the Walnut Public Library. There were 18 members present, of which 1 new member did not meet the 45-day membership voting requirement, and 2 visitors. The attendees each introduced themselves to those present.

Blue Voting Chits were passed out to the members present based on their eligibility to vote.

1. Secretary’s Report – Howard Brown. The December Minutes as published on the TASMA Web Site, on by motion of Pat Finke, KC6ACL, seconded by Walt Diem, K6PEA, was approved without objection.
2. Treasurer’s Report – Jim Fortney. The Treasurer’s Report detail is attached (See Appendix A) to these minutes. Some specific points that Jim made included:
• The Board would review the unaccounted TC advances at their next meeting,
• The TASMA mail address, currently in use, would probably change late this year,
• Receipt of the TASMA Articles of Incorporation, and
• Receipt of ARRL Club Affiliation status which will enable ARRL sponsored liability insurance.
The Treasurer’s Report, on motion by Howard Brown, KG6GI, seconded by Pat Finke, KC6ACL, was approved without objection.
3. Correspondence Report: The correspondence this quarter is attached (See Appendix B) and includes membership renewals and applications, 5 RFCs, 1 interference claim follow-up, various business letters, some newsletters (including returns), and some commercial junk mail.
4. Revised Coordination Procedure: Bob Dengler presented the revised coordination procedures (See Appendix C) that were agreed at the March 3 Board meeting. The most significant changes were:
• Deletion of requirement to submit site use permit,
• Elimination of requirement for submittal of 10 copies of RFCs,
• Making the TC Secretary responsible for receipt and distribution of RFCs rather than the TASMA Secretary,
• Formalizing the test coordination meaning,
• Changing one-year coordination periods to a period to be determined by the Technical Committee at the time of approval, and
• Deletion of automatic granting of coordination upon expiration of the test period.

There was considerable discussion of when the test period actually begins and notification to TASMA of the beginning of actual testing. Some comments included:

• The test length should be sensitive to when the actual tests begin and could be adjusted when TASMA receives test notification.
• A test period does not automatically expire; the Technical Committee must either approve the coordination, extend the test or cancel the test (e.g. if interference was reported).

One member brought up the topic of determining when a coordinated repeater is no longer in use. The question was discussed of whether the repeater coordinee should be contacted directly and Bob Dengler suggested he would prefer that these issues be dealt with through TASMA.

5. Bylaws Committee – Jim Fortney provided a report of the formation of the Bylaws Committee. The Bylaws Committee is developing a list of issues that need to be addressed. Examples of issues identified include:
• What should be the qualifications, if any, for TASMA Board members.
• What constitutes a quorum for meetings,
• What should be the formal overall TASMA organization.

The members of the committee are as listed in the recent issue of the TASMA News.

Bob Dengler indicated that the purpose of TASMA should include a reference to the fact that TASMA is responsible for both Frequency Coordination and Spectrum Management. He also echoed Burt Weiner’s comment at the previous Technical Committee meeting to the effect that frequency coordination is essentially a gentlemen’s agreement between repeater operators to implement coordination decisions by the amateur community.

No resurrection of the Constitution is planned. The Articles of Incorporation must contain of the material that might otherwise be part of a Constitution.

It was observed that the Bylaws can currently be altered at any general or annual meeting by a simple vote of the majority of the members present and that there was no quorum requirement. The only current requirement is prior notification.

The first issue has been posted on the TASMA reflector.

It is hoped to present recommended revisions at the annual December meeting.

6. Database Maintenance – Jim Fortney and Randy Hammock discussed the status of the Coordinated Repeater database.

Jim Fortney – Jim made the following points:

• The database has displayed anomalies for at least the past 1 ½ years.
• The association has several, non-synchronized databases at its disposal (e.g. Web site listing, repeater listing, ARRL listing, etc.).
• TASMA is using all available information to recreate and audit a coordination database.
• Randy is pulling together the information.
• Both TASMA members and non-members will be referenced in the database.

Randy Hammock – Randy made the following points:
• Plans on a single integrated database.
• Ultimately hope for forms that can be completed on line, printed out and mailed.
• Also plans on providing an automated process log.
• The process will take some time because he is moving and is quite busy maintaining the JPL 220 systems.
7. Recognition – Chairman Dengler took the opportunity to recognize certain individuals:
• Burt Weiner for accepting the management of the Technical Committee,
• Howard Brown for accepting both the TASMA and the Technical Committee Secretary positions, and
• Jim Fortney for accepting, in addition to the Treasurer role, the Bylaws Committee Chairman and the management of the Coordinated Repeater database audit and correction activity.
8. Spectrum Management Committee – Bob Dengler introduced the notion of a Spectrum Management Committee (SMC) and briefed on its operation (See Appendix D). The role of the committee would include:
• Project future amateur radio community needs (e.g. impact of programmable and software radios.
• Make the amateur community more aware of the band plan.

Bob would like broad representation on the committee with limited participation by repeater owners/operators.

An example of future needs might include slow scan TV on repeaters.

Some member comments included:

• It is important for the amateur community to know the location of the band segments for different modes.
• Promoting the Spectrum Management plan is a new thought.

The implementation of the SMC will be developed over time. Bob is looking for volunteers to participate in the committee.

9. Next Meeting – The next general meeting of TASMA is scheduled for 4 August 2001. The tentative location will be in San Diego but that is subject to change.
10. Adjournment – The meeting was adjourned at 11:55 on motion by Howard Brown, second by Jim Fortney which was approved without objection.

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Spectrum Management Committee