Two Meter Spectrum Management Association
358 South Main Street, PMB 90,
Orange, CA 92868-3834

TASMA Board of Directors Minutes, February 12, 2000

Board members present:

Chairman	Jeff Reinhardt, AA6JR
Secretary	Jane Avnet, KD6ODV
Treasurer	Jim Fortney, K6IYK
Member-at-Large	Jim Keck, N6JIM
Visitors:	Tech Comm Chairman	Allan Avnet, AB8AA
		Jensen Woods, AH6MX

The February 12, 2000 TASMA Board Meeting was called to order by Chairman Jeff Reinhardt at the Agoura Hills City Hall.

1. Secretary's Report: Minutes from the previous meeting were published on the web page and sent to each member via e-mail, not having been read by the Board Members present, and Secretary Avnet not having a hard copy, the approval was deferred until the next meeting. There is no correspondence that hasn't been forwarded to the Treasurer or to the Tech Committee.

2. Treasurer's Report: The financial report is part of TASMA's permanent record.

• SANDRA: For the benefit of Board members who had not been involved, Treasurer Fortney reported on the seven membership applications received from the SANDRA Technical Committee Chairman. These applications were submitted as renewals but unfortunately, six of the seven memberships had expired beyond the allowed renewal period. In order for the SANDRA memberships to be eligible to vote at the Annual General Meeting, Treasurer Fortney processed the applications as new memberships and requested that Application Forms be completed within 30 days. The TASMA membership records for these individuals were incomplete. The applicant objected to the request for Membership Applications and directed that the memberships be canceled, and the dues payments refunded. Chairman Reinhardt attempted to intervene and let the SANDRA organization know their participation is appreciated, but the request for cancellation stood and the dues payments were refunded.
• Insurance: Our insurance has lapsed, the insurance company would not issue us an insurance policy, because we are not an authorized ARRL club. Treasurer Fortney has tried twice to get this accomplished, but still has not been successful. Fifty percent of TASMA members must be ARRL members to reestablish TASMA as an ARRL club.
• Budget: Normal expenses are Mailings, mail box, correspondence, newsletter and insurance.
• Chairman Reinhardt would like to investigate the possibility of purchasing Regional Terrain Mapping software to be used by the Tech Committee. Discussion on how it could be used, the cost, possible charges for its use etc. The board concurred it would be a benefit to TASMA. The board agreed to allow Chairman Reinhardt to look into the cost of the software at the IWCE show in April.
• Bulletin: We need to have more mailings such as newsletters or bulletins sent to our members at least twice a year, quarterly would be best. We need to publish what the association has done, formal reports from the Tech Committee meetings. Their major achievements. Publish the repeater list, formal minutes from General and Board meetings, speakers list etc.
• Memberships: Need to obtain a rubber stamp to put something on the newsletter to remind members to renew. A motion made by Secretary Avnet that Treasurer Fortney will send out quarterly a membership application as a reminder to members whose memberships are expiring in the current quarter, second by Board Member at Large Keck. Without objection the motion was passed.
• TASMA needs to have a 90 day grace period currently it gives a member 30 days grace on membership renewals. Treasurer Fortney made a motion to authorize Secretary Avnet to purchase a rubber stamp for the purpose of stamping newsletters for those members whose memberships are expiring, Board Member at Large Keck seconded. Without objection the motion was passed. The verbiage decided on was "RENEW NOW."

3 - Chairman's Report:

• Chairman Reinhardt is concerned about dwindling members on the Tech Committee. We need diversity geographically as well as minority representation on that committee.
• Our speakers have been going out to local clubs in the past couple of months. There is a lack of understanding by the Southern California Hams as to what TASMA's function is. We need to educate the local Hams on how TASMA operates and what it does.
• This board had made progress this year. We have fulfilled the functions that we are charged with doing. Meeting the requirements TASMA members want us to do. We need to promote our web site.

4 - Assessment of where TASMA is in terms of our mission(s):

• The Two-Meter Band Plan: A lot of Hams don't know the Band Plan is published on the TASMA web page. No changes are to the plan are needed.
• Emerging Uses: Hang Glider group would like a repeater that would be reliable for health and welfare and emergency issues. Chairman Reinhardt would like Tech Committee Secretary Pagel to invite their representative to a Tech Committee meeting to discuss this issue. We need to provide them with a list of a recommendation of things they can do using other forms of communication.

5 - Functions of the Tech Committee:

• Secretary Avnet does not have a complete backup of the repeater database. Secretary Avnet only receives the abbreviated list from that is displayed on the web page. We need to have a full complete backup quarterly. Former Tech Committee Secretary Allbright, W6GIC, had the paper database which was turned over to the current Tech Committee Secretary shortly after he was appointed. Chairman Reinhardt suggested we try to reconcile the paper database with the electronic TASMA database kept by Tech Committee Secretary Pagel. Chairman Reinhardt asked Tech Committee Chairman Avnet to contact Tech Committee Secretary Pagel to see if he wants to continue as Secretary and if the reconciliation of the two databases was/could be done. There was a discussion about filling the position of Repeater Database Manager as called for in the Bylaws. Secretary Avnet and Treasurer Fortney both have an electronic copy of an old Access database. Treasurer Fortney is willing to give as much time as he can to help bring this "old" database up to date.
• Treasurer Fortney asked if we had done anything with formalizing the two levels of membership on the Tech Committee, full Tech Committee Member and Tech Committee Advisors. Treasurer Fortney made a motion to recognize the authority of the Tech Committee Chairman to formally appoint advisors as necessary for a specific period of time, to assist the Tech Committee in its functions, seconded by Board Member at Large Keck. Without objection the motion was passed.

6 - NFCC Update and Possible Meeting: The new Chairman of the NFCC has been having board meetings and putting together a plan to take to the ARRL in order to get their support. Treasurer Fortney will be representing 220SMA at their next meeting. Secretary Avnet moved that Treasurer Fortney represent TASMA at the next NFCC meeting with the proviso that 220SMA share the cost, seconded by Board Member at Large Keck. Without objection the motion was passed. Chairman Reinhardt may also attend this meeting at his own expense. Because Chairman Reinhardt is the primary representative and Board Member at Large Keck is the secondary representative to the NFCC, Chairman Reinhardt will provide Treasurer Fortney with a letter stating Fortney is the official representative from TASMA.

7- Discussion of Kenwood Proposal: The operation manual on the Kenwood Sky Command System was distributed and is available on the Kenwood web site. The FCC is looking into the proposal to make a declaratory ruling on whether the proposal is a legal use of two-meters. ARRL has come out against it. Kenwood is asking for TASMA's support for the proposal. TASMA is not in the position to support this issue until the FCC makes their ruling. The board agreed to take no formal action at this time.

8 - Discussion on Southern California Frequency Coordination (SCRRBA, 220SMA): A discussion was held on Southern California Frequency Coordination and how difficult it is to get participation and leadership from the Hams in Southern California.

9 - Outreach Programs: The board members need to spread the word about our speakers bureau. If a club is looking for a speaker let them know we are available to speak about TASMA and its function.

10 - Adjustments to Bylaws: We need to change the Bylaws where a member only has a 30 day grace period to renew their membership. We need to change that value to at least 90 days because we don't have a scheduled mailing to the membership. Board Member at Large Keck made the motion that we change the Bylaws to give the members 90 day grace period to renew their membership. Seconded by Treasurer Fortney. Without objection the motion was passed.

11 - Discussion of items not on the agenda:

• Board Member at Large Keck and Treasurer Fortney will attempt to define the duties of each position on the board. Each member of the board needs to examine their tasks and let them know what their tasks are currently.
• The electronic database needs to be at each Tech Committee Meeting. Treasurer Fortney moved Chairman Reinhardt is directed to require the current database manager to provide a full backup of the current Microsoft Access Coordination database to TASMA Secretary Avnet on a quarterly basis. Secretary Avnet seconded, the motion passed without objection.
• Jensen Woods, AH6MX, brought up an issue with an available frequency. All coordinations are done by the Tech Committee. Anyone who wants to operate a repeater and has a workable pair can submit a RFC to the Tech Committee and be put on a one-year test.

Motion to adjourn by Treasurer Fortney seconded by Secretary Avnet. Meeting adjourned 1338.
Respectfully submitted by Secretary Jane Avnet, K8JAA.

Minutes approved 10/27/00